Looking for the best awards management software in 2021? We compared dozens of platforms and selected the top 10 you might want to consider. Plus, we’ve given you some extremely useful tips on what to look for when choosing your awards management platform.
Have a look!
What to look for in an awards management solution
Maybe you’ve seen your competitor use an awards management system and want to check what it can do for you. Or you just want to find one for your awards. Either way, you might not be fully aware WHAT and WHY you should be looking for.
Let’s start with the simplest explanation you’ll find online.
Awards management software is a cloud-based platform that helps you manage your awards in a simpler, faster and smoother way. You create and manage your program entirely online: collect and handle entries, set and monitor the judging process and release results.
Here’s the process visualized.
Basically, what such a solution does is:
- Save you tons of time
Ok, that’s a no-brainer – it’s the purpose of any software. However, the amount of time that an awards management software saves you is truly impressive. With Evalato, for instance, you can save between 70% – 80% staff time on average. Now that’s what we’re talking about!
“Using Evalato has saved a considerable amount of staff time [70% staff time saved] which has greatly increased our ability to provide better quality and more frequent awards programs.’’, Garrett Mickley, AIBD Communications Director
Read AIBD case study here.
- Organize and streamline it all
It’s like living in a smart home – you can automate all tedious tasks. Awards management software streamlines your workflow, empowers and simplifies the evaluation process, automates repetitive tasks, and helps you manage everything with a click of the mouse.
Here’s for example of how applications management could turn into a breeze with Evalato.
Yes, managing applications could be that easy!
- Eliminate miscommunication and the element of human error
Every good awards management software has the function to automate your communication with judges and applicants. That’s a huge time saver and reduces immensely the risk of miscommunication.
The other important thing is that the system calculates the evaluation results for you, so it eliminates the element of human error.
- Help you grow
First and foremost, an awards management platform removes the lengthy and tiring administrative procedures, so you can focus on growth! Second, top solutions include analytic tools where you can measure results and act accordingly. They also have integrations with Google Analytics, Facebook or other tools where you can track conversions. Some even offer sales tools to boost the number of entries and payments you receive.
- Make applicants and judges happy
If you are good at your job, you’ll know that happy applicants and judges are key to a successful awards competition. A good awards management solution makes their participation smooth as butter as well. It’s that simple.
Awards management software features
Here are the essential features you should be looking for: 🕵
- Customization options
You need to be able to customize the style and colours of your webpage or registration form. The judging process should also be customizable the way you need it, as well as the wording, currency and anything else you deem important.
- Webpage builder / embeddable registration form
Most solutions provide the option to easily create a webpage for your awards. Other solutions like Evalato go the extra mile and also offer the option to embed your awards registration form directly into your website. If you have a stellar website for your awards, you should definately consider an embeddable registration form as it’s the better option in terms of brand awareness, SEO, and an uninterrupted customer experience.
- Personal portals for applicants and judges
It’s recommended that applicants and judges have their own online space to work in. Even better if that workspace has “resume” functionality so progress can be saved and resumed at any time.
- Automated emails
An awards management system allows you to handle all applicant communication with ease: this should include confirmation emails, application status updates, deadline reminders, judge invitations and so on.
- Various voting options
Obviously that’s a key feature for any awards management system. The most popular voting types are popularity voting, simple review option, points voting and score voting. Public voting is a must if you want to boost the awards visibility.
- Analytic tools
If you want to skyrocket your numbers, make sure the platform you choose has analytic tools and can integrate with Google Analytics or other solutions you use. That way you can make decisions based on the analysed data and grow both your awards and your business.
Now that you know the features any software for managing awards needs to have to do its job, let’s have a look at our top 10 picks in 2021. Note that this is not a ranking and the software solutions are listed in no particular order.👇🤩
The Top 10 Аwards Management Software in 2021
- SurveyMonkey Apply
- Wizehive (Zengine)
Evalato is one of the leading solutions on the market due to its unrivaled customizability, ease-of-use, flexibility and robust set of features. It is designed to make awards management a breeze and help program growth exponentially.
Unlike most similar solutions, Evalato lets you use all features no matter the plan you’re on. It also offers an embeddable registration form for your website along with the standard option for creating an awards webpage. Evalato provides you with tools to manage virtual events and to boost the number of award entries you receive. Another distinctive advantage of the platform is that it offers unlimited free testing – you can simply sign up and test it, no strings attached.
Pros: unlimited free testing; all features included no matter the plan; exceptional UX; embeddable registration form and flexible sales tools that go with it;
Cons: it doesn’t have a free plan
- Lite plan: €1900 per program | Includes: 100 applications; all features, amazing 5-star support
- Pro plan: €2900 per program | Includes: 300 applications; all features, amazing 5-star support
- Premium plan: €3900 per program | Includes: unlimited applications; all features, amazing 5-star support
- Multi-program plan: €6900 per annum | Includes: 2 programs, + €1500 per extra program, unlimited application, all features included, amazing 5-star support
- Custom quote for enterprise needs or high-volume processing
2. SurveyMonkey Apply
Specifically created for grants, scholarships and similar programs, SurveyMonkey acquired Fluidreview (also an awards management platform) and are now one platform. It offers lots of features tailored to grant makers. They also offer special discounts for nonprofits. To see how much the solution will cost you, you’ll need to ask for a quote. They don’t offer a free trial.
Pros: discounts available for non-profits is available
Cons: no free trial; no free plans
Price: custom quote only; annual plans start at $7,000 USD *
*last pricing data update: July 2021; Source: SurveyMonkey Apply official website
Judgify has been around for quite a while. It is the only software on the market that offers a free plan, but it is extremely limited in features and volumes.
Pros: free plan available
Cons: lots of limitations in the Free and Pro plans
- Free plan (up to 100 free submission and no public voting). 3,5% fee is charged on each paid submission
- Pro plan (paid): 500 USD/per program (limitation of only one round of public voting) +3.5 % per submission (for paid submissions; if free – no fee is charged)
- Enterprise plan: customized and by quote only; includes onbording fee
*last pricing data update: July 2021; Source: Judgify official website
OpenWater is one of the oldest awards management solutions on the market. It is suitable mainly for big organizations since it doesn’t have small-budget pricing options. Since 2021 OpenWater also offers a virtual conference platform as well. Free trial is not available.
Pros: mobile app for events
Cons: starting price is high for small organizations; no free trial; no free plans
Price: the pricing is based on the number of programs, the number of admins, and some additional benefits.
5. Wizehive (Zengine)
Founded back in 2008 Wizehive (Zengine) is a solution designed specifically to run grants, scholarship, fellowship, internship, HR and similar awards programs. It provides robust functionalities and some useful grant-specific features. They however don’t disclose their pricing and you need a quote to see how much it would cost. There’s no free trial.
Pros: grant specific features
Cons: features and configurations can often be buried deep within menus and take time to navigate to; no free trial; no free plans
Price: by quote only
Submittable is one of the most popular solutions out there with a special focus on impact programs, grants and scholarships. It offers some useful grant spesific features. Its pricing is by quote only so you’ll need to talk to a sales rep to see how much it would cost you.
Pros: grant specific features available;
Cons: pricing is by quote only
Price: by quote only; no free plans
AwardForce is one of the most well-known awards management solutions. It has a robust set of functionalities and special features, but these are only available with the Pro and Enterprise plans. No free trial available, so if you want to see how the platform works, you need to request a pre-recorded demo (your email required) or book a call with a sales representative.
Pros: special featuring of sponsors on application form; gallery-view
Cons: no free trial; no free plans;
Price: tiered pricing (feature-based annual plans) *
- Starter: €1,090 EUR/per program (for free-to-enter program with low entry volumes; only some features included)
- Plus: €2,390 EUR/per program (for free-to-enter program; only some features included))
- Pro: €3,990 EUR/per program + Obligatory onboarding service €1,390 + €290 / chapter for multi-chapters (for free and paid programs; almost all features included)
- Enterprize: €8,990 EUR (for free and paid programs; all features included)
*last pricing data update – July 2021; Source: AwardForce official website
AwardStage is designed mainly for awards competitions and abstracts, and has a ticketing functionality which is great if you have a large awards ceremony with lots of visitors and need a ticketing solution as well. AwardStage doesn’t have a free trial version so you’d need a demo to see how it works.
Capterra rating: no reviews available
Pros: ticketing feature
Cons: no free trial; no free plan
Price: featured-based annual plans
- Lite: $1400 (USD) per program/per annum (1-99 submissions; 1 entry form; Up to 10 form fields; Up to 10 categories; Up to 10 judges and some features limitations)
- Standard: $2600 (USD)per program/per annum (100-249 submissions; Multiple forms; Up to 25 form fields; Up to 30 categories; Up to 50 judges and some other limitations available only in the Pro and Enterprise plans)
- Pro: $4000 USD per program/per annum ( 250-499 entries; Multiple forms; Unlimited form fields; Up to 100 categories)
- Enterprise: by quote only
*last pricing data update – July 2021; Source: AwardStage official website
Reviewer is again a well-known solution for awards management. The platform provides a free trial with an already set-up example.
Pros: option to test the platform
Cons: no free plans
Price: Tiered pricing: feature-based annual plans. Pricing is by custom quote only.
Submit.com is another awards management solution that has been around for a while. Free testing is not available so you need to schedule a demo to see how the product works.
Cons: no free trial
Price: by quote only
Why you should opt for Evalato 🏆
Yes, we’re kind of biased here, you are reading this on our website after all, but we feel that our reasons are quite sound. The platform is pretty much one of the easiest to use while still offering a robust set of features, and is super budget-friendly for organizations of any size.
Our customers say it best:
Evalato has also received lots of recognitions for being a top awards management solutions. Here are the latest ones:
And if these reasons are not enough for you, you’re welcome to try Evalato for free – our test mode allows you to see how everything works before making a decision.