New: Encryption at rest
New: Data at rest is now encrypted, ensuring that stored data is additionally protected from any potential negative outcomes such as breaches, unauthorized access, or even physical theft.
New: secondary email, favicon
New: Secondary email. You can now include a secondary email address in the registration form to receive some of the program’s automated emails.
New: Favicon. You can now add your own icon to display your program’s page across web browsers to boost your brand identity and make your program more easily discoverable among multiple open tabs.
Feature: New winner lists and awards features
Feature: Winner lists. You can now create lists of applications based on different filters and opt to display them on a dedicated public page or embed them on your website.
Feature: Awards. You can add visual badges to selected entries which you can visualize on the public Winner lists.
New: Positional voting by category
New: Option to vote by category with Positional voting. When selecting the Positional voting evaluation type, you can now choose whether to enable your voters to rank their preferences by category or for all the entries assigned to them.
Improvement: Revamped Stripe integration, more payment options
The Stripe integration has been completely rebuilt. Now all available payment methods can be activated directly through the Stripe panel, with Stripe supporting 100+ global payment methods in 46 countries. Additional payment methods can no longer need to be activated via the Evalato panel once Stripe has been set up.
New: New Zapier trigger added
A new Zapier trigger for “Registration updated” has been added to indicate any registration changes such as added or removed entries, price changes, or updates to registration info.
New: Tag filtering in custom emails
Better custom email segmentation is available. When creating a custom email, in addition to status and category, you can now select a specific tag to additionally filter applications and email recipients.
New: Application form files limit
Option to limit the number of files in the application form. You can now opt to add a limit to the number of items in the following application form fields: files, gallery, links, and media embeds.
Platform update
The option to add entries and change categories from the Applicant portal, new application statuses, and refunds.
New feature
Option to add entries from the Applicant portal. You can now choose whether to give your applicants the option to add entries directly from the Applicant portal.
New feature
Option to change the category of an entry from the Applicant portal. You can now opt to enable your applicants to change the category of one or more entries directly from the Applicant portal.
CHANGE
New application status. You can now Request changes to an entry from your applicants within the submission deadline. Request changes replaces the setting previously available with the Reject option to allow applicants to resubmit the application. Now the Reject option will no longer allow resubmission.
New feature
Refunds. You can now record and add refunds as a negative value in the case of an overpayment.
Improvement
Cancelation fees. The default cancelation fee now stands at zero, if an entry is canceled before payment, and at the full price if cancelation occurs after payment.
CHANGE
Option to cancel applications. You can now cancel applications from Applications on the Program menu.
Improvement
Application form fields tooltip. You can now add a closed tooltip to every application form field with additional information which will be visible to your applicants when they hover over or click on the field name.
Platform update
Use of fields across multiple application forms, better data handling, improved user experience for your team and your program applicants, more options for waiver fields.
New feature
Option to add existing fields to application forms. You can now copy existing fields and their settings to another application form, in addition to the option of creating brand new fields in Settings > Forms.
CHANGE
Any changes to an application form field are automatically implemented in the respective field across all forms where it has been added.
CHANGE
The field used for the application name can be changed at any time, even after program submissions have ended.
Improvement
Data handling. Removing a field from a form keeps all data unless you delete the field from the program, while changing forms of categories keeps existing data to existing submissions.
Improvement
Visibility. Each application form field now features information on how many forms it is used in and in how many applications it has been completed, while in Settings > Forms, you can now keep track of both how many categories and applications have used a specific application form.
Improvement
Export. All data in the export for the same fields is now in the same column in the exported file.
Improvement
Applicant experience. Applicants can now copy application data across forms in their entries on the applicant portal, saving time and effort.
Improvement
Waiver fields in registration and application forms. You can now choose whether to have waiver text expanded by default for registrants and applicants to view or have them open it for viewing with a click.
update
Unlimited file upload, HD video hosting and streaming
New feature
Unlimited file upload. Your program applicants are now able to upload an unlimited number of files in a range of formats, with no file size limit for Premium users and above.
New feature
HD video hosting and streaming. Your program applicants can now upload videos in any of a range of formats. Videos are transcoded and hosted privately and securely and are available for streaming. Your program judges can play them directly in their browser, with no download required.
Major update
New voting types, better evaluation results and votes visibility, new filters for sorting votes and evaluation results.
New feature
Positional voting. You can now choose this type of voting when setting up a voting round in Evaluation > Rounds > Add round. This is a rank-based type of voting system where each voter preference is allotted a specific fixed weighting
New feature
Single transferable vote. You can now choose this type of voting when setting up a voting round in Evaluation > Rounds > Add round. This is a rank-based type of voting system where votes may be transferred according to alternate preferences.
Change
The Evaluation > Votes section now has new category and judge filters, as well as better visibility when changing the voting round.
Change
The Evaluation > Results section features new columns — Rank, for easier position viewing in the Applications table, and Judge average score in the Judges table for better visibility of all votes given by a specific judge in a score voting round.
Improvement
The Evaluation > Results section now has improved visibility when changing the voting round and category.
Major update
Program templates for different use cases
New feature
Program templates. You can now use preconfigured customizable templates when setting up your program. To use one of the templates, click the Create program button on the Main menu, select the template that best matches your use case, and customize it.
Major update
Custom domain and email, score normalization, ecommerce tracking, chat widgets, and more
New feature
Custom domain. Option in Website > Branding > Domain to use your own custom domain with Evalato, e.g. awards.yourdomain.com! Once you add and verify it, all of your program links, including the judging and applicant portal will use that instead of the default URL.
New feature
Vanity domain. Allows you to change the program’s URL from Website > Branding > Domain. You get to put your own brand or program name at the beginning – e.g. yourbrand.evalato.com.
New feature
Custom email. You can use your own email addresses for automated communication through Evalato, as set from Emails > Send options. Initial email address validation required from Organization menu > Email addresses.
New feature
Score normalization. When creating an evaluation round in Evaluation > Rounds, you can now enable score normalization for it – a mathematical formula which ensures that every entry is scored based on the same set of standards, regardless of how many judges are evaluating the program submissions.
New feature
Ecommerce tracking. Added option to enable Ecommerce tracking for Google Analytics. Use data-driven insights to find opportunities for improvement and grow your business.
New feature
HubSpot / Intercom integration. Link Evalato to your HubSpot or Intercom account and enjoy goodies like chat functionality for your program pages and a support widget for a more efficient, personalized service, as well as visitors tracking.
Improvement
Website > Branding section was improved and has better navigation.
Change
Data > Tracking section is now Data > Integrations.
Change
Removed Apps section and Zapier integrations moved to Data > Integrations (previously Apps on the main menu)
Change
PayUbiz payment method removed.
Improvement
Various fixes and tweaks under the hood, as always.
minor update
Email use limit, visible tags in exported data, event section and settings removed.
New feature
Email use limit. Choose whether people can use the same email to register more than once for your program. Set the Email use limit in Settings > Registration > Registration limit.
Improvement
Application tags are now visible in the exported files as well, to increase data productivity.
Improvement
Removed the event section and event settings for the time being.
Platform update
Application tags, improved filters, and major emailing QoL changes.
New feature
Application tags. Now you can organize your program applications better with tags in the Applications section. Tags help you categorize and label program submissions for an even better application management experience.
new feature
Completely reworked the sorting functionality in the Applications section and added a new filter to use – tags.
Improvement
Added “Application tagged” email type in the Emails section, so you can email specific people based on application tags.
Improvement
Added delayed sending for condition-based emails. Now the system does not send such emails immediately after you perform an action that triggers them, but instead waits a set time of 45 seconds.
Improvement
Added the ability to select a specific evaluation round for the “Application shortlisted” automatic emails.
change
Removed the ever confusing Shortlist button in the Applications section.
change
Removed the ever confusing Shortlist button in the Applications section.
Platform update
Multi-stage submissions, magic login link, and various improvements update
New feature
Handle multi-stage submissions with ease. Set an application to “require resubmission” status in the Applications section and the person who submitted it would have to make any necessary changes and send it again.
New feature
People have the option to request their login link directly from the program’s registration form. That’s particularly useful when they can’t find the original confirmation email for some reason.
Improvement
Added new email type for “Application resubmission required” in the Emails section, you can add it if you wish to send a notification each time you mark an application for resubmission.
Improvement
Added new default email type for “Registration login” in the Emails section, where you can edit the email that people receive when they request their login details via the new “Already registered? Log in” option on the registration form.
Improvement
People can’t register more than once for your program using the same email address anymore. When someone tries to do so, the system will let them know that the email is already registered.
Improvement
You get a new option in Settings > General > Application process to choose whether people are allowed to cancel their own applications from the applicant portal. With the option turned on, they can log into their personal program profile and withdraw an application by cancelling it.
Change
Renamed the buttons in the Applications section, to make things more intuitive: Shortlist (previously Move to) – approve and assign applications to an evaluation round; Set status (previously Status) – change the status of applications between Approved, Rejected, Submitted, Draft, and the new Require resubmission status; Set rounds (previously Rounds) – easily distribute applications into one or multiple rounds.
Improvement
Additional improvements and tweaks under the hood.
Platform update
Intelligent registration link and various platform improvements
New feature
The personal registration link is now intelligent. When accessing their profile via the link, a person is taken directly to:
- their first Draft application in My entries, in Edit mode;
- if all of their applications are already submitted or they are only registered in a participant category and don’t have any applications, they go to their Draft status My profile in edit mode;
- if everything in My entries and My profile is already submitted, they are taken to the Home section;
- if there’s no home section it takes them to the first submitted application in My entries, in View mode;
- if there’s no home section and the person has no entries they go straight to My profile, in View mode;
- and if a person has applications that they cannot edit for some reason (for example, when the registration is still pending payment), they are taken to the first submission in View mode (so they can see the pending payment notification).
Improvement
Easier application searching and ability to access an application directly from the search results.
Improvement
Added new buttons when viewing an application, you can now use the Move to, Status, and Rounds buttons with a specific application opened for extra convenience.
Improvement
When adding a new session to the event schedule (Event > Schedule), the Stream URL is not a mandatory field anymore, so you can add it a later date.
Improvement
Event home page improvements and minor fixes.
Change
The My applications section on the applicant portal has been renamed to My entries.
Improvement
Additional improvements with better visuals, icon size adjustments to the My entries section on the applicant portal.
Major platform update
New virtual event features for your programs
Create a custom event schedule with engaging webinars, live-streams, videos via Zoom, Youtube, Vimeo or any other 3rd party app. Participants will appreciate the option to build and oversee their own agenda Advanced matchmaking and 1:1 meetings for networking, community building, matchmaking as part of your programs.
Improvement
New applicant portal navigation and improved visibility across the board, home section added where you can create a page for applicants and upload a cover image for improved branding.
Improvement
Drag & drop elements now have a different icon to be more visible and intuitive to use.
Improvement
Reworked how the names of exported files are generated to fix some issues with certain operating systems and/or file archivers.
Improvement
Some minor bugs got squashed thanks to your reports!
Major platform update
Revamped the applicant portal
Complete overhaul of the applicant portal with improved visibility and more responsive interface. It’s modern, fast, and sleek.
Improvement
Additional UI improvements and menu structure changes to the Program menu to make things more intuitive and easy.
Improvement
New options in Settings > General > Application process – auto-approval of submitted applications, application resubmission settings, and application status updates.
Improvement
Improvements and new settings for the Question field – sorting answer options in alphabetical order, option to use an existing Question field on a different application form (the Country field also has this option), and a multiple select option with auto-complete.
Major platform update
Evalato now with a platform for virtual events and community management
Now you can create and manage your virtual events and communities with Evalato. Streamline your work and provide a next-gen experience for your event participants and community members.
Improvement
Numerous UI improvements and menu structure changes to make things more intuitive and easy.
New feature
Send emails based on application status and/or category
Now you can send emails to specific categories and statuses (Draft / Submitted / Approved / Rejected) when creating your Custom emails (for Applicants) in Settings > Emails.
New feature
Pre-fill fields from registration data
Now you can choose to fill out application form fields with data from the corresponding fields on the registration form (Name, Company, Job title, Email, Phone number, Country, Address)
Improvement
Applicant portal and re-submitting options added in Settings > Program > Re-submission & status visibility
Improvement
Application form field Name, Company, or Text field can be set to be used as the identifying name for the entire application and appear under this name in the applicant portal, judging portal, as well as the application list if you set it up for public viewing.
New feature
Payment requirement optionsNow you can choose when to require program entry payment from Settings > Program > Require payment. You can choose either “At registration”, “At submission”, or at any time “After submission”.
Improvement
Added a Pay now button on the applicant portal in the Registration info section, so people can easily pay directly from their profiles.
New feature
Option to set default crossed-out price
Added ability to set a default crossed-out price in Settings > Categories > Default price for all program categories.
New feature
Multi-level grouping of categories
Added ability to create groups and subgroups to put program categories in. Great for programs that cover different regions, chapters, departments, etc.
New feature
Application portal options
Now you can adjust and set up various elements for your application portal from Settings > Program > Applicant portal.
New feature
Limit the number of applications per registration and/or per category
Ability to limit the number of applications per registration across all program categories and/or per category.
Improvement
Enhanced program menu structure to make the user experience more intuitive. Improved program creation process, which is now simpler and faster.
Change
Moved all registration form settings to Settings > Program > Registration form.
Change
Application forms settings renamed to Forms (Settings > Forms).
Change
Moved all payments & billing options to Settings > Program > Payments & billing.
Change
Automatic emails settings section renamed to Emails (Settings > Emails).
Change
Moved all wording settings to Settings > Program.
Change
Moved the Judging portal and the Public voting portal settings from Evaluation to Settings > Program.
Change
Moved the Conversion triggers settings to Settings > Program.
Change
Marketing section renamed to Discounts.
Change
Tracking section moved to Settings > Program > Tracking.
New feature
Bulk export options added
New feature
Copy data from one application into another
The word “application” replaces “submission” within the app, due to popular demand. For example, the Submissions section is now called Applications.
New button
Move to in the Applications (was Submissions) section, which allows you to both Approve and Shortlist applications at the same time.
New button
Status (again in Applications), allows you to Approve or Reject all selected applications, as well as change their status to submitted or draft.
New button
Rounds (replaces the Shortlist button in Applications), allows you to easily add and remove evaluation rounds for the selected applications.
Improvement
You can now track submitted applications with Facebook Pixel. The new Standard Event is: SubmitApplication, on top of the other 3 – AddToCart, InitiateCheckout and Purchase. Additionally, entering your Pixel Tracking ID (in Analytics & export > Tracking) now also allows you to track page views for your applications webpage.
Change
Submission categories is now Categories (Settings > Categories).
Change
Moved the Currency button to Settings > Payments & billing (was in Settings > Submission categories), as it made more sense to have it there.
Improvement
Added 3D secure payments during checkout.
New feature
Public voting
With Evalato you now have the perfect platform where people can have their say. Create a public voting round from Evaluation > Rounds by choosing “Public” in the Evaluators setting and anyone can simply log in using their Google, Facebook, or LinkedIn profile to quickly cast their vote without going through any extra hassles.
Improvement
Added a 3rd option for data field visibility when creating your submission forms in Settings > Submissions forms, allowing you to choose between Everyone, Admins, or Admins and Judges.
Change
Voting rounds is now called Rounds
Change
Judging portal is renamed to Portals (to accommodate the newly added public voting portal and its settings)
Change
Manage votes becomes just Votes (for simplicity sake)
Change
Moved the Results section to Evaluation (was previously in Analytics & export)
New feature
Change registration form and submission portal wording
Now you can change the wording of your registration form and submission portal from Website > Wording.
Improvement
In the “Registration info” section in the submission portal, we have removed the pricing details for free registrations.
Improvement
Pending submission and pending judging reminder emails are now set to be sent on specific dates/times, instead of days prior to deadline.
Change
The sender email address can’t be customized anymore due to stricter spam filters.
This Evalato update brings a ton of awesome voting features that improve the way submissions for your programs are evaluated
New feature
Popularity voting
With this option each member of the judging panel is allowed to select one or more program submissions. Suitable for “Top Picks” kind of evaluation phases where one or more submissions are picked as the best from a list.
New feature
Simple review
The simple voting option allows voters to vote for or against the assigned submissions. Suitable for easily reviewing applications for the next evaluation phase. Unlike Popularity voting, this gives members of the judging panel the option to explicitly “disapprove” a submission.
New feature
Points voting
This is essentially a points distribution evaluation system. Suitable for evaluation phases where each voter is asked to distribute a set number of points among the shortlisted submissions. The points can be limited per submission, category, and round.
Renamed
Rated voting is now called Score voting
Improvement
Promo codes and Special offers
Now when you apply a special offer or promo code with a maximum number of submissions or maximum value, it still applies the maximum possible discount for larger orders as well.
We always pay attention to feedback and our latest update brings an awesome feature that many of you asked for – the ability to export an entire submission as a separate file. Now you can export a program entry as a PDF file for external use.
New feature
PDF export for submissions
Submissions can now be exported from the submissions section. There is also a new column with the PDF file in the submissions export as well.
Improvement
File name
Uploaded files to submissions are now downloaded with the original upload name
This second update for 2019 brings a few small key features to greatly improve the application, administration and evaluation in Evalato.
New feature
Submission form
New submission form field options added:
- Name;
- Email;
- Phone;
- Address
- Job title;
- Company;
- Waiver;
- Text field character limit – You can now limit the number of characters allowed for a single-line text field.
New feature
Evaluation instructions and terms in judging portal
Now you can set terms that the judges need to accept before being allowed to vote. You can also add general voting instructions. Manage these settings from Evaluation > Judging portal.
You can also add evaluation round specific instructions. Manage these settings from Evaluation > Judging rounds.
Improvement
Voting flow
Now when judges vote, the submission is closed automatically and a notification is shown. This speeds up the voting process and improves overall usability.
New feature
Submissions last edited
Added a column in the “Submissions” section indicating when was the last edit made to the submission by the applicant.
Improvement
Canceled registration email not mandatory
You can now remove the email for canceled registration if you don’t want to automatically notify your applicants that their registration has been canceled.
The 1st major update after the re-branding.
NEW Feature
Many more automatic emails added (full list below)
New feature
Clone submission forms
Improvement
You can now hide submission categories
Improvement
Judging rounds and all automatic emails are now added to every cloned program
Improvement
Submission numbers show above table in the “Submissions” tab
Improvement
Detailed evaluation results added to each submission when opened in the administrative panel
Improvement
Detailed evaluation results added to the submissions and individual votes exports
Improvement
Added missing abstain notifications in the “Manage votes” tab
Improvement
You can now reject draft entries
Improvement
Full image sizes added in export
Improvement
Removed the Program type setting
Improvement
new feature
New video tutorials added
The new automatic emails include:
- Submission sent;
- Submission approved;
- Submission rejected;
- Submission shortlisted;
- Pending submission reminder;
- Pending judging reminder;
- Custom email for judges;
- Many more automatic emails added (full list below)
new feature
Clone submission forms
Re-branding and major update
New feature
Multiple judging rounds
New feature
Custom scorecards with different criteria, weights and scales
Improvement
submission approval, rejection and shortlisting
Improvement
analytics with more submission data
Improvement
UX and redesigned applicant portal
Improvement
UX and redesigned judging portal
Improvement
improved and redesigned program dashboard
Improvement
New video tutorials
Improvement
Removed comment activity stream from organization and dashboard
Improvement
Removed quick links
