What’s new?

Winner galleries now offer more sorting and grouping options for better results presentation.

All automated emails sent to applicants and judges now include your program name and logo.

Judges can now log in instantly via a magic link. No passwords required.

Date and date range and multi-input fields are now available for more accurate and flexible data collection.

Platform search now returns up to 20 results per object (entries and registrations) up from 5.

You can now request changes from applicants and add specific comments directly on the entry. Applicants see the feedback right above their submission.

The single-entry view now surfaces more registration data and gives a fuller context in one place.

Small thumbnails are now available across the entry and registration and judge tables to help identify records at a glance.

The entry table now features better sorting and filtering with instant in-table search and column editing and pinning.

Forms management has been redesigned for improved speed and usability.

Category management now supports tree-like structures making it significantly faster and better suited for programs with thousands of categories.

The admin interface has been completely redesigned for faster and more intuitive movement through the platform.

The full admin experience is now available on mobile. Manage your program on any device with the same precision as on desktop.

The admin panel is now up to 3x faster whether you're managing 10 entries or 100000.

Admin panel redesign and entry management overhaul with improved experience for entrants and judges.

Applicants can now see all categories added in a cart view before completing registration.

Submission forms now load faster reducing drop-offs before completion.

Data import. You can now import entries in bulk into your Evalato program, e.g., existing applications collected via a spreadsheet or another software.

Encryption at rest. Data at rest is now encrypted, ensuring that stored data is additionally protected from any potential negative outcomes such as breaches, unauthorized access, or even physical theft.

Favicon. You can now add your own icon to display your program's page across web browsers to boost your brand identity and make your program more easily discoverable among multiple open tabs.

Secondary email. You can now include a secondary email address in the registration form to receive some of the program's automated emails.

Awards. You can add visual badges to selected entries which you can visualize on the public Winner lists.

Winner lists. You can now create lists of applications based on different filters and opt to display them on a dedicated public page or embed them on your website.

Positional voting by category. Option to vote by category with Positional voting. When selecting the Positional voting evaluation type, you can now choose whether to enable your voters to rank their preferences by category or for all the entries assigned to them.

Revamped Stripe integration, more payment options. The Stripe integration has been completely rebuilt. Now all available payment methods can be activated directly through the Stripe panel, with Stripe supporting 100+ global payment methods in 46 countries. Additional payment methods can no longer need to be activated via the Evalato panel once Stripe has been set up.

New Zapier trigger added. A new Zapier trigger for "Registration updated" has been added to indicate any registration changes such as added or removed entries, price changes, or updates to registration info.

Tag filtering in custom emails. Better custom email segmentation is available. When creating a custom email, in addition to status and category, you can now select a specific tag to additionally filter applications and email recipients.

Application form files limit. Option to limit the number of files in the application form. You can now opt to add a limit to the number of items in the following application form fields: files, gallery, links, and media embeds.

Application form fields tooltip. You can now add a closed tooltip to every application form field with additional information which will be visible to your applicants when they hover over or click on the field name.

Option to cancel applications. You can now cancel applications from Applications on the Program menu.

Cancelation fees. The default cancelation fee now stands at zero, if an entry is canceled before payment, and at the full price if cancelation occurs after payment.

Refunds. You can now record and add refunds as a negative value in the case of an overpayment.

New application status. You can now Request changes to an entry from your applicants within the submission deadline. Request changes replaces the setting previously available with the Reject option to allow applicants to resubmit the application. Now the Reject option will no longer allow resubmission.

Option to change the category of an entry from the Applicant portal. You can now opt to enable your applicants to change the category of one or more entries directly from the Applicant portal.

Option to add entries from the Applicant portal. You can now choose whether to give your applicants the option to add entries directly from the Applicant portal.

Waiver fields in registration and application forms. You can now choose whether to have waiver text expanded by default for registrants and applicants to view or have them open it for viewing with a click.

Applicant experience. Applicants can now copy application data across forms in their entries on the applicant portal, saving time and effort.

Export. All data in the export for the same fields is now in the same column in the exported file.

Visibility. Each application form field now features information on how many forms it is used in and in how many applications it has been completed, while in Settings > Forms, you can now keep track of both how many categories and applications have used a specific application form.

Data handling. Removing a field from a form keeps all data unless you delete the field from the program, while changing forms of categories keeps existing data to existing submissions.

The field used for the application name can be changed at any time, even after program submissions have ended.

Any changes to an application form field are automatically implemented in the respective field across all forms where it has been added.

Option to add existing fields to application forms. You can now copy existing fields and their settings to another application form, in addition to the option of creating brand new fields in Settings > Forms.

HD video hosting and streaming. Your program applicants can now upload videos in any of a range of formats. Videos are transcoded and hosted privately and securely and are available for streaming. Your program judges can play them directly in their browser, with no download required.

Unlimited file upload. Your program applicants are now able to upload an unlimited number of files in a range of formats, with no file size limit for Premium users and above.

The Evaluation > Results section now has improved visibility when changing the voting round and category.

The Evaluation > Results section features new columns — Rank, for easier position viewing in the Applications table, and Judge average score in the Judges table for better visibility of all votes given by a specific judge in a score voting round.

The Evaluation > Votes section now has new category and judge filters, as well as better visibility when changing the voting round.

Single transferable vote. You can now choose this type of voting when setting up a voting round in Evaluation > Rounds > Add round. This is a rank-based type of voting system where votes may be transferred according to alternate preferences.

Positional voting. You can now choose this type of voting when setting up a voting round in Evaluation > Rounds > Add round. This is a rank-based type of voting system where each voter preference is allotted a specific fixed weighting.

Program templates. You can now use preconfigured customizable templates when setting up your program. To use one of the templates, click the Create program button on the Main menu, select the template that best matches your use case, and customize it.

Various fixes and tweaks under the hood.

PayUbiz payment method removed.

Removed Apps section and Zapier integrations moved to Data > Integrations (previously Apps on the main menu).

Data > Tracking section is now Data > Integrations.

Website > Branding section was improved and has better navigation.

HubSpot / Intercom integration. Link Evalato to your HubSpot or Intercom account and enjoy goodies like chat functionality for your program pages and a support widget for a more efficient, personalized service, as well as visitors tracking.

Ecommerce tracking. Added option to enable Ecommerce tracking for Google Analytics. Use data-driven insights to find opportunities for improvement and grow your business.

Score normalization. When creating an evaluation round in Evaluation > Rounds, you can now enable score normalization for it – a mathematical formula which ensures that every entry is scored based on the same set of standards, regardless of how many judges are evaluating the program submissions.

Custom email. You can use your own email addresses for automated communication through Evalato, as set from Emails > Send options. Initial email address validation required from Organization menu > Email addresses.

Vanity domain. Allows you to change the program's URL from Website > Branding > Domain. You get to put your own brand or program name at the beginning – e.g. yourbrand.evalato.com.

Custom domain. Option in Website > Branding > Domain to use your own custom domain with Evalato, e.g. awards.yourdomain.com. Once you add and verify it, all of your program links, including the judging and applicant portal will use that instead of the default URL.

Removed the event section and event settings for the time being.

Application tags are now visible in the exported files as well, to increase data productivity.

Email use limit. Choose whether people can use the same email to register more than once for your program. Set the Email use limit in Settings > Registration > Registration limit.

Removed the Shortlist button in the Applications section.

Added the ability to select a specific evaluation round for the "Application shortlisted" automatic emails.

Added delayed sending for condition-based emails. Now the system does not send such emails immediately after you perform an action that triggers them, but instead waits a set time of 45 seconds.

Added "Application tagged" email type in the Emails section, so you can email specific people based on application tags.

Reworked sorting and added tag filter in the Applications section.

Application tags. Now you can organize your program applications better with tags in the Applications section. Tags help you categorize and label program submissions for an even better application management experience.

Additional improvements and tweaks under the hood.

Renamed the buttons in the Applications section: Shortlist (previously Move to), Set status (previously Status), Set rounds (previously Rounds).

Added new option in Settings > General > Application process to choose whether people are allowed to cancel their own applications from the applicant portal.

People can't register more than once for your program using the same email address anymore. When someone tries to do so, the system will let them know that the email is already registered.

Added new default email type for "Registration login" in the Emails section, where you can edit the email that people receive when they request their login details via the new "Already registered? Log in" option on the registration form.

Added new email type for "Application resubmission required" in the Emails section, you can add it if you wish to send a notification each time you mark an application for resubmission.

Magic login link. People have the option to request their login link directly from the program's registration form. Particularly useful when they can't find the original confirmation email.

Multi-stage submissions. Handle multi-stage submissions with ease. Set an application to "require resubmission" status in the Applications section and the person who submitted it would have to make any necessary changes and send it again.

Additional improvements with better visuals and icon size adjustments to the My entries section on the applicant portal.

The My applications section on the applicant portal has been renamed to My entries.

When adding a new session to the event schedule, the Stream URL is not a mandatory field anymore.

Added new buttons when viewing an application – Move to, Status, and Rounds buttons available with a specific application opened.

Easier application searching and ability to access an application directly from the search results.

Intelligent registration link. The personal registration link is now intelligent, taking users directly to their most relevant section based on the state of their applications and profile.

Some minor bugs got squashed thanks to your reports.

Reworked how the names of exported files are generated to fix some issues with certain operating systems and/or file archivers.

Drag & drop elements now have a different icon to be more visible and intuitive to use.

New applicant portal navigation and improved visibility across the board, home section added where you can create a page for applicants and upload a cover image for improved branding.

New virtual event features. Create a custom event schedule with engaging webinars, live-streams, videos via Zoom, Youtube, Vimeo or any other 3rd party app. Advanced matchmaking and 1:1 meetings for networking and community building.

Improvements and new settings for the Question field – sorting answer options in alphabetical order, option to use an existing Question field on a different application form, and a multiple select option with auto-complete.

New options in Settings > General > Application process – auto-approval of submitted applications, application resubmission settings, and application status updates.

Additional UI improvements and menu structure changes to the Program menu to make things more intuitive and easy.

Revamped the applicant portal. Complete overhaul of the applicant portal with improved visibility and more responsive interface. It's modern, fast, and sleek.

Numerous UI improvements and menu structure changes to make things more intuitive and easy.

Evalato now with a platform for virtual events and community management. Now you can create and manage your virtual events and communities with Evalato.

Send emails based on application status and/or category. Now you can send emails to specific categories and statuses (Draft / Submitted / Approved / Rejected) when creating your Custom emails (for Applicants) in Settings > Emails.

Application form field Name, Company, or Text field can be set to be used as the identifying name for the entire application.

Applicant portal and re-submitting options added in Settings > Program > Re-submission & status visibility.

Pre-fill fields from registration data. Now you can choose to fill out application form fields with data from the corresponding fields on the registration form (Name, Company, Job title, Email, Phone number, Country, Address).