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We regularly come across a lot of questions about managing awards and how the right software can help streamline the process. That’s why we took it upon ourselves to source the most frequently asked ones and provide brief answers to help shed some light on the topic. Read on!
So let’s start answering the most important questions of all — those that uncover awards management software and what it can do for you.
An awards management system enables you to streamline the entire awards program lifecycle, automate the organizers' workflow, and accelerate all processes. It offers a range of features that help manage every step of the way, from collecting and handling applications to evaluation, and selecting and showcasing the winners.
Typical features include:
Yes, if you manage an awards program with multiple entries, applicants, and judges since the software will automate all mundane tasks that you would otherwise need to do manually, raising the likelihood of mistakes in the process. The bigger your awards program, the greater the need for an awards management solution.
Various sources publish different rankings for the best awards management software, based on different program types such as awards, grants, scholarships, contests, or other recognition programs. That said, many of the listed platforms are not specifically designed specifically with awards in mind. That is why we recommend Evalato — it’s purpose-built for awards and packed with features tailored to this exact use case.
While both types of software support programs with an application and evaluation phase, each comes with specific strengths that make it a better fit depending on the use case.
Awards management solutions typically offer:
Grant management systems usually focus on:
In short, awards tools are built for recognition and experience, while grant systems are more suited for managing financial oversight and accountability.
While Google Forms can work for the application phase of small programs with few entries, it doesn’t support evaluation, which is often the most complex part. It also doesn’t scale well, making it difficult to manage larger awards programs.
Another limitation is the lack of options for collecting richer content. You can’t request uploads like photos or videos, so it’s unsuitable for programs like photo contests or any entry that requires media.
While useful for basic surveys, Google Forms offers no branding or customization, which can make your program look unprofessional and hurt its credibility.
What types of organizations need software to manage their awards?
Any organization that wants to set up an awards program to recognize best practices or individuals in a specific industry or field could benefit from an awards platform.
This includes:
Awards managers are those who benefit the most from deploying an awards management solution, so, let’s take a look at their job in detail.
An awards manager is the person in charge of managing the awards process within an organization, from planning and budgeting to execution and management of the awards program, along with monitoring the outcome and reporting on results. In the cases where this role doesn’t exist on its own, it is fulfilled by an existing position within an organization, such as event manager, marketing manager, or another professional with an administrative or marketing role.
An awards manager has a string of tasks, including planning, budgeting, and even marketing an awards program. Some of those tasks could be delegated to team members or managed with the help of an awards management solution. The awards manager might also be in charge of the awards ceremony, should the organization decide to hold one.
An awards manager should have a variety of organizational and event planning and management skills. While this skillset is somewhat similar to what is required for other jobs (such as event management, project management, etc.), it has some specifics, which is why taking an awards management course is a good idea to fine-tune those skills.
Now, let’s take a look at why awards are so popular and how they benefit both applicants and awards organizers.
Awards are an excellent way to celebrate achievements, regardless of the industry or organization. Given the right tools, they could be fairly easy to organize, which helps make them an effective choice to recognize achievements, as well as companies and individuals.
Awards have multiple benefits for all parties. Program organizers can use them for community engagement, recognizing and promoting best industry practices, raise brand awareness, and even an additional revenue source if you opt to make them paid or find sponsors and partners.
Applicants meanwhile benefit from the third-party recognition, along with the marketing power and increased publicity that comes with winning an award. Award-winning organizations and businesses often see new partnerships and customers as a result of having their achievements recognized.
The value of an awards program is contingent on multiple factors, such as the organizer and awarding body, the evaluation criteria, the awards jury, the prize, and last but not least — the application and evaluation process. Higher-value awards are often organized with the help of awards management tools which make the awards more professional.
Now that we know why awards are a good idea, come the questions about award programs and how to organize and run them.
Awards programs are an efficient way to recognize and celebrate achievements in a specific area or industry. There are different types of awards programs, including:
Creating an award program is an intricate process that involves multiple steps, starting with setting goals, budget, and defining the target audience, then working on a timeline and planning all phases, namely registration, submission, evaluation, and results announcement.
Then comes choosing an awards platform to handle the submission and evaluation processes, selecting the right jury and/or defining target public voter groups, planning the promotion of the awards, and of course, the announcement of winners with an awards ceremony or another alternative.
The most important elements of creating a successful industry awards program are establishing strict and clearly defined evaluation criteria and selecting the right professionals for your jury panel to give your industry awards the appropriate reputation and credibility.
Running a successful awards program requires having a clear plan and streamlining all processes to ensure a smooth application and evaluation, and minimize the likelihood of mistakes. One way to do that is to employ an awards management system to take care of the grunt work involved in organizing awards, leaving you more time for planning and execution of strategic tasks.
While it is possible to run a successful awards program without software, it is much more challenging given the amount of manual work involved, especially for a large-scale program with tens or hundreds of entries and above. Additionally, running an awards program manually makes it look less professional and increases the risk of mistakes.
Evalato is actually the answer to the question of how to run a successful award program. So, let’s take a look at exactly how that happens.
Evalato is the next-gen awards software that helps you organize awards from end to end, streamlining all your processes. It helps you collect applications, empower evaluation, and pick the worthiest winners.
While most awards management solutions have their strong sides, Evalato is a cut above the rest since awards are its main use case, and it has been developed with the needs of awards managers in mind.
What sets Evalato apart:
What’s more, Evalato’s stellar customer support team is always available to assist you with both questions about the software and tips to help you make the most out of it.
Evalato is packed with features that help you organize an awards program (and any program with a submission and evaluation phase for that matter). It is user-friendly and ensures a smooth experience for all parties involved — awards program organizers, applicants, and judges. It saves your organization time and effort and frees up resources, ultimately helping you grow.
Last but not least, Evalato features an ever-evolving knowledge base of resources for awards managers to help them make the most out of the software and grow.
Evalato has a multitude of useful features but the most notable ones include:
There is no better way to learn what an awards platform is than to see it in action. You can do so by testing Evalato for free (no credit card required). And if you have questions about how it can help you run a program, you can book a demo (also free).
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