How Evalato helped ESAE slash its administrative workload by 50%

With Beatrice Seregni, Communications and Events Operations Lead at ESAE

The European Society of Association Executives (ESAE) is the leading network for European Association professionals. It provides a platform for experts to share knowledge, grow professionally, and collaborate, helping associations thrive.

One important initiative by ESAE is the European Association Awards. They recognize impressive projects that promote innovation, teamwork, and leadership in the association field. These awards celebrate achievements and inspire the community.

Before using Evalato, ESAE handled applications by hand. This method was slow and took a lot of time and effort.

Major pain points

Before using Evalato, ESAE handled the application process manually using JotForm and Excel to collect and review entries. This not only took a lot of time and effort, but also left room for potential errors, oversights, and inconsistencies. 

This led to several difficulties:

• Manual data entry — Each submission needed to be entered manually into spreadsheets, raising the possibility of mistakes and decreasing efficiency.
  
  
• Time-consuming review process — Judges had to navigate through Excel files, making it difficult to filter entries by category or track scores.
  
  
• Communication gaps — Notifying applicants and judges about confirmations, updates, and reminders involved a significant amount of manual work.

These challenges made the awards management process slow and inefficient, requiring extensive manual effort at every stage. ESAE needed a better solution to streamline operations and improve the experience for both applicants and judges.

How Evalato streamlined ESAE’s European Association Awards 

Evalato completely transformed how ESAE runs the European Association Awards. 

Key improvements include:

• Automated submission processing — Applications are now processed easily eliminating the need for manual data entry.
  
  
• Streamlined jury evaluation — Judges can review and score applications directly in Evalato’s judging portal, making the process more clear and efficient
  
  
• Smooth communication — Automated emails ensure applicants and judges receive timely confirmations, reminders, and updates.

Thanks to Evalato, ESAE saw a serious drop in administrative tasks, enabling the organization to optimize the awards experience for all parties involved. 

“These improvements have significantly reduced administrative work, allowing our team to focus on enhancing the Awards experience for applicants and jury members.” — Beatrice Seregni, Communications and Events Operations Lead at ESAE

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The Results

Evalato significantly impacted ESAE’s European Association Awards, boosting the program by reducing administrative tasks, enhancing the jury evaluation process, and improving communication.

Since adopting Evalato, The European Society of Association Executives has achieved:

• 50% reduction in administrative workload — No more manual data transfers or spreadsheet chaos.
  
  
• More efficient review process — Judges can access and evaluate applications in real-time.
  
  
• Higher engagement — The smooth and user-friendly submission process has led to more high-quality entries.

With Evalato, the European Association Awards are now more efficient, streamlined, and seamless, offering an exceptional experience for applicants, judges, and the ESAE team.

“With Evalato, the European Association Awards process is smoother, more efficient, and more accessible for everyone involved, applicants, jury members, and the ESAE team.” — Beatrice Seregni, Communications and Events Operations Lead at ESAE

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